Note: In case, the Outlook search bar isn’t visible, perform the below steps or else proceed with the following workarounds. Go to File Options Customize.Select All Tabs under ‘Choose commands from’ section.From the list of tab selections, select ‘Search’, click ‘Add’, and then click ‘OK’ (refer to Fig 1 below). To show the On My Computer folders in the navigation pane, on the Outlook menu, please click Preferences. Under Personal Settings, click General and then, under Folder list, clear the Hide On My Computer folders check box. If issue continues, please try creating a new profile and then check the result. Currently I've left Microsoft Outlook enabled in indexing, and am just using the Search People box in Outlook. We are using Office 365, which may or may not be relevant, since I've seen a lot of people with similar issues, whether they are on on-prem Exchange, PST, or O365. Search emails include subfolders in Outlook 2007. In Outlook 2007, you need to create a search folder in order to search the subfolders. Click File New Search Folder. See screenshot: 2. In the New Search Folder dialog box, scroll down to select Create a custom Search Folder in the Custom section, then click the Choose button.
How to search emails include subfolders in Outlook?
In Outlook, when you select a folder and start instant searching, the current folder is the default search scope. If there are subfolders existing in your selected folder, and you would like the search scope expand to the subfolders along with the current folder. What would you do? In this tutorial, you will learn how to search emails including subfolders in Outlook.
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Search emails include subfolders in Outlook 2010 and 2013
If you are using Outlook 2010 and 2013, searching emails in current folder along with the subfolders is quite easy.
1. Get in to the email folder which you want to start searching within as well as its subfolders.
2. Click on the Instant Search box to activate the Search Tools, type the search condition in the box, and then click All Subfolders in the Scope group under Search tab. See screenshot:
Then all emails in the selected folder and the subfolders which meet the search conditions are listed in the mail list.
Note: If you want to know which folders the filtered emails locate in, you can click on the column header above the mail list, then check Folders options.
Search emails include subfolders in Outlook 2007
In Outlook 2007, you need to create a search folder in order to search the subfolders.
1. Click File > New > Search Folder. See screenshot:
2. In the New Search Folder dialog box, scroll down to select Create a custom Search Folder in the Custom section, then click the Choose button.
3. In the Custom Search Folder dialog box, give a name to the search folder and then click the Browse button.
4. In the Select Folder(s) dialog box, you need to:
1). Check the folder which you want to search include subfolders. For example the Inbox;
2). Check the Search subfolders box;
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3). Click the OK button. See screenshot:
5. Click OK button in the Custom Search Folder dialog box. Wildlifemacquarie island.
6. Then a prompt box pops up, click Yes.
7. Click the OK button in the New Search Folder dialog box to finish the setting.
8. Then the search folder is created with the Inbox and all Inbox subfolders listing inside. Type search condition in the search box, and the search will be work in the whole search folder.
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Summary
This article describes some useful tools for Microsoft Outlook for Mac.
More information
Outlook Search Repair
The Outlook Search Repair tool repairs search results within Outlook.
Important
Due to some changes in macOS Mojave, this tool no longer works in 10.14 and higher. If you are on macOS Mojave (10.14), you can follow the steps below to reindex Spotlight for Outlook for Mac.
Choose Apple menu, then System Preferences, and then Spotlight.
Select the Privacy tab.
In Finder:
On the Go menu, select Go to Folder..
Copy and paste the following location into the 'Go to the folder:' dialog box and select Go:
~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/
Drag the 'Main Profile' folder to the Privacy tab. Once added, remove the folder, and Spotlight will re-index the folder.
You must perform this step for any additional profile folders you have.
See the following article from Apple to learn more: How to rebuild the Spotlight index on your Mac.
When to use the tool
Use this tool if search results within Outlook show nothing or return older items only. For example, if you search for an email message that you already have open and that message isn't displayed in the search results.
How to use the tool
Download and open the Outlook Search Repair tool.
Follow the instructions.
Note The tool searches for duplicate installations of Outlook. If no duplicates are detected, go to step 3. If duplicates are detected, remove the duplicate Outlook installations, and then restart the system. After your system is restarted, the Outlook Search Repair tool may reopen. If it does reopen, exit and restart the tool.
Select Reindex.
Note The Outlook Search Repair tool displays a 'Reindexing, please wait' message while it works. Wait for this process to finish. This may require an hour or more, depending on the size of your Outlook profile. Outlook doesn't have to be open when the repair occurs. A spotlight search will be slower and may not finish while the index is being repaired.
Exit the Outlook Search Repair tool when you receive the following message after the repair is completed:
Done! Reindexing has completed!
OutlookResetPreferences
The Outlook Reset Preferences tool resets all Outlook preferences to their default settings.
When to use the tool
Use this tool to reset any customizations that you've made to Outlook by using the Preferences option on the Outlook menu. This tool also stores the settings for the Outlook window size and position. This tool shouldn't be needed most of the time. But it can be useful.
Note The Outlook Preferences file doesn't contain all the preferences for the application. Also, resetting Outlook preferences doesn't remove email messages or account settings.
How to use the tool
- Download and open the Outlook Reset Preferences tool.
- Click the Reset Now! button. This closes Outlook if it's open, and then resets the preferences to their default settings.
- Exit the Outlook Reset Preferences tool.
SetDefaultMailApp
The Default Mail Application tool lets you easily make Outlook the default mail application.
When to use the tool
Use this tool if you want Outlook to open a new email message when you click a mailto: link in an email message or on a website. Selecting a mailto: link opens the default email application. Outlook isn't the default email application until you change that setting.
How to use the tool
- Download and open the Default Mail Application tool.
- In the Default Mail Application dialog box, select com.microsoft.outlook, and then click Make Default.
- Exit the Default Mail Application tool.
ResetRecentAddresses
Outlook 2016 For Mac Not Searching Sub Folders Without
The Reset Recent Addresses tool lets you reset recent addresses that Outlook stores. This tool deletes all recent addresses instead of you having to manually delete addresses one at a time.
Outlook 2016 For Mac Not Searching Sub Folders Free
When to use the tool
Outlook 2016 For Mac Not Searching Sub Folders List
When you compose an email message and add people on the To, Cc, or Bcc line, Outlook suggests names as you type characters. The list of names that Outlook uses is a combination of stored contacts, the company directory, and recent contacts. Recent contacts have an 'X' character next to each name. Without this tool, you have to click the 'X' on each contact to remove that contact from the Recent Address List. The Reset Recent Addresses tool cleans out all recent addresses at the same time.
How to use the tool
- Download and open the ResetRecentAddresses tool.
- Click the Reset Now! button.
- Exit the Reset Outlook Recent Addresses tool.